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AI Use Policy Template Pack
Set sensible AI rules for your team in an afternoon.
Free Free SOPs
About this product
A free pack of editable policies so your team knows what is okay, what is not, and who to ask — without a legal department.
What's included
- An acceptable-use policy template
- A data-handling and privacy checklist
- A disclosure standard for AI-assisted work
- A simple approval flow for new tools
Best for
Small businesses, ministries, and nonprofits adopting AI responsibly.
How to use it
- Fill in the brackets with your specifics.
- Review with your team in one sitting.
- Revisit quarterly as tools change.
What's inside — free
AI Use Policy Template Pack
Set sensible AI rules your team can actually follow. Fill the [brackets], review together once, revisit quarterly.
Acceptable-use policy
- Approved tools: [list]. New tools require [who] approval.
- Allowed uses: drafting, research, summarizing, brainstorming.
- Not allowed: [e.g., final decisions on hiring/firing, sharing customer data with un-approved tools, presenting AI output as a person without disclosure].
Data handling
- [ ] Never paste customer PII or secrets into a tool not on the approved list.
- [ ] Confidential docs stay in [approved system].
- [ ] When in doubt, ask [who] before sharing.
Disclosure standard
- AI-assisted external communications include: "Drafted with AI, reviewed by our team."
- Published content that is substantially AI-generated is labeled.
Approval flow for new tools
- Request to [owner] with the use case.
- Check data handling + cost.
- Approve, add to the list, and tell the team.
Review
- Owner: [name]. Revisit: every quarter — tools and risks change fast.
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